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Funding Policies | Review Criteria | Review Process
General Eligibility of Projects 1. Any group, organization, or individual is eligible to apply to the Community Art Program. This program is not limited to non-profit, tax-exempt organizations. 2. Applications submitted to the Community Art Program by an organization require a letter of support from that organization’s governing body. Individual applicants need signatures from one member of the constituent panel and the signature of the project coordinator. 3. Applicants must name a Project Coordinator (which can be the applicant in the case of proposals from individuals) and are required to put together a Constituent Advisory Panel of at least six individuals, including artists, who will plan, develop, and work on the project. It is essential that all individuals listed in the proposal as Constituent Advisory Panelists participate in the planning of the project and are aware that they are named as panelists in the application. The panel is to be reflective of the constituents who will benefit from and participate in the proposed grant activity. 4. The application must include a narrative of no more than three pages, a budget, and the Project Coordinator’s resume or list of experience. Applicants must submit a signed original plus two one-sided copies of the application. 5. Incomplete applications may be deemed ineligible for funding. 6. Projects completed before the Community Art Program Grants Allocations Committee meets to make their funding decisions are ineligible for funding. 7. Narrative must include subheadings listed below in the following order; Community Need, Program Goals, Program Description, Program Evaluation, Community Involvement, Artists Involvement. 8. Proposed projects must begin no later that one year after the posted deadline for applications. 9. One application per organization, group or individual. This means one program as well. Applications requesting funs for more than one program will be ineligible. 10. It is the responsibility of applicants to contact COMPAS (651-292-3249) to assure that their proposals have been received, and to determine if their proposals were granted funding.
1. The maximum grant award will be $4,000. Applicants are encouraged to consider this in preparing their request, and to discuss with COMPAS staff the level of funding they intend to request prior to submitting a proposal. Often COMPAS is the sole source of funding in a project. The panel gives a higher priority to projects where a community will not have an opportunity for artistic expression without COMPAS support. 2. While the Community Art Program exists to assist grassroots community arts projects, an applicant or group may be associated with a larger organization such as a community center, school, or religious organization. If that circumstance applies to your project, you must first speak to COMPAS’ Grant Allocations Director to determine your eligibility and, if eligible, in your proposal you must discuss why support from the Community Art Program is integral to the success of your project. Such projects must venture away from programs and services ordinarily offered by the applicant organization. 3. In a proposal for a project funded previously by COMPAS, the applicant is encouraged to demonstrate new direction or growth in repeating or continuing the project, and to apply Community Art Program grant money to this development. 4. Community Art Program grants are intended to be used for project-related expenses, such as artists’ fees, supplies, rental or purchase of related equipment, space rental, transportation, project administration, project publicity, and promotion. Community Art Program moneys specifically may not be used for the following: · Capital improvements, mortgage payments, property purchase, building construction; 5. If a project is approved for funding, grant money will be distributed to the applicant in this manner: First Payment: Two-thirds of the grant award will by paid by COMPAS within three weeks of the signing of the contract by both COMPAS and the grant recipient. Second and Final Payment: The final one-third of the grant award will be paid by COMPAS within one month upon receipt and acceptance of a final project report, submitted on a standard form provided by COMPAS.
All applications will be reviewed and evaluated on the basis of these criteria: · Artistic Quality or Merit-as determined by community recognition of the participating artist(s), and the value of the project to the community it intends to serve, etc.
After the deadline, COMPAS staff will review all applications for completeness and eligibility. Following that review, the staff or members of the grants allocation committee may contact people named in the proposal to assess the level of community involvement and support for the project. The Community Art Program Grants Allocations Committee, made up of Community Art Program constituents, will read the applications, evaluate the proposed projects based on the stated review criteria, and determine which proposals to fund. COMPAS staff will notify applicants of funding decisions following the panel’s action. Feedback and technical assistance specific to the proposal that did not recieve funding will be available up to two weeks prior to the next Community Art Program application deadline. Applicants who are not funded are encouraged to talk with COMPAS Grant Allocations Director. Assistance COMPAS offers assistance in the development of your proposal in order to: 1) help ensure that your proposal is eligible; and 2) that your application is complete and ready for review by a community panel. We have several suggestions to make the best use of that assistance: In Order for us to help, Contact COMPAS Early in the Process (At least two weeks before the deadline): • to discuss whether your project idea is a good fit for the Community Art Program. • when you are ready to ask questions about your proposal. • if you are associated with a larger organization such as a community center, school, or church you must speak to the COMPAS Grants Allocation Director to determine your project's eligibility. Such project proposals must venture away from programs and services ordinarily offered by the applicant organization. • to get help with your questions about the proposal budget. • to be sure that you have received all updated program information. (The Community Art Program staff and Review Panel conduct an ongoing evaluation of the program. These evaluations may result in some program changes and slight modifications to the program’s guidelines and application procedure.) Grantee Responsibilities All grant recipients will be invited to participate in a grantee meeting to accept a grant package, which will include: the grant contract, reporting forms, and publicity materials. One copy of the grant contract must be signed and returned to COMPAS within thirty days after it has been received. Any request for revisions in the agreement, or a delay beyond thirty days in signing the contract, requires that the grant recipient make a written request to the COMPAS Community Art Program detailing the request and/or proposing a date by which the agreement will be signed.
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©2008 COMPAS, Suite 304, 75 Fifth Street West, St. Paul, MN 55102-1496 |
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